The short version
Walk the job, talk for five minutes, and a clean, line-item quote lands in the customer’s inbox that afternoon, priced at your rates and checked by your office before it goes out. The system drafts off your own pricing and past jobs; nothing goes out without a human eye on it first. It usually frees up 5 to 10 hours a week, and wins back the odd job the faster bloke used to take.
How does talking become a quote?
Walk the job like you already do, tape measure and all, and talk into your phone the way you’d explain it to your offsider: rooms, finishes, anything tricky. A five-minute voice memo is usually enough. No forms, no typing, nothing to fill in on-site.
That voice memo goes straight into the system we built for your office. It knows your price list, your usual margins and how you’ve quoted similar jobs before, so it drafts a clean, line-item quote in your format, not a generic template.
Your office gets the draft, not the customer. They read it over, fix anything that needs a human call, and hit send, usually the same day the job was walked. The quote leaves looking like it always did, just faster.
Want the full walkthrough? Read the guide on how voice-to-quote works ›
Will it get your pricing wrong?
Short answer: it drafts, your office approves. Every price comes from your own rates and your own margins, not a generic number pulled from nowhere. If something looks off, your office fixes it before it’s sent, same as checking any quote today.
Nothing goes out unchecked. Your office is still the last set of eyes, same as it is now, just on a finished draft instead of a blank page. The system does the typing. Your office keeps the judgement call.
What does faster quoting actually win you?
Voice-to-quote alone is usually good for 5 to 10 hours back a week, time that used to go on typing quotes up at night or on a Sunday. That’s before anything else on the audit list gets touched.
The harder number to put a dollar figure on is the jobs you win because the quote landed the same day instead of next week. Slow quotes lose jobs to whoever answered first, even when your price and your work are better.
What does it cost?
Voice-to-quote isn’t sold on its own. It’s one of the builds we pick from the audit, alongside whatever else is costing you the most time and money, and it’s built inside the fixed 90-day project.
The ladder’s the same for every build: a $1,500 refundable AI Operations Audit finds it, plus the handful of other fixes worth doing. A fixed $18,000 covers the 90-day build. Then a $1,500/month subscription, a 12-month commitment, keeps it all running afterwards.
The audit’s refundable in full if we don’t turn up three fixes worth $20k or more a year each, so the risk sits with us first. Full guarantee terms ›
For context, a Sydney ops manager typically runs $115,000 to $135,000 a year in salary alone, before the 12% super, leave and other on-costs push the real number closer to $150,000 to $175,000. See how the two compare ›
Ops manager salary range from SEEK (June 2026); all-in cost includes the legislated 12% super from 1 July 2025 (ATO), plus leave and other on-costs. FKD pricing is the published offer ladder. Last reviewed July 2026.
Who does this not suit?
Voice-to-quote is a strong fit for repeat, similar-shaped jobs where your pricing’s already settled. It’s a weaker fit in a couple of cases, and we’d rather say so now than after you’ve paid for an audit.
Where it’s a strong fit
- Renovation and residential builders quoting several jobs a month
- A price list and margins that are already settled
- Owners who walk every job themselves already
- An office with time to check a draft before it’s sent
Where it’s a weaker fit
- One-off, heavily custom quotes built from scratch each time
- Pricing that changes job to job, nothing settled yet
- Only the very occasional quote going out
- No one free to give a draft a second look
Common questions
How is a voice memo turned into an actual quote? +
You talk through the job on-site, five minutes is usually enough. That gets turned into a clean, line-item quote using your own pricing and past jobs. Your office checks it and sends it, nothing goes out on its own.
Will it get my pricing wrong? +
It drafts, it doesn’t decide. Every price comes from your own rates and margins, and your office reviews the draft before it’s sent. If something’s off, it gets fixed the same way you’d fix any quote today.
Does it work with AroFlo, ServiceM8 or Simpro? +
Yes. It’s wired into whatever you already run, so the quote lands where your office already works instead of somewhere new to learn. You keep using the software you’re already paying for.
How much time does this actually save? +
Voice-to-quote on its own usually frees up 5 to 10 hours a week that used to go on typing quotes at night. That’s what an audit typically finds for this one fix; your number depends on how you quote now.
Can I buy just this, without the audit? +
No. It’s one of the builds picked during the fixed 90-day project, chosen off your $1,500 refundable audit alongside whatever else is costing you the most. It’s never sold as a stand-alone tool.
What if I don’t want to talk into my phone on-site? +
Fair enough, it’s not for everyone. If walking the job out loud isn’t how you work, this probably isn’t your best fix, and the audit will usually turn up a better one instead.
Is this the same as the take-off tool? +
No, different job. Voice-to-quote turns what you say on-site into a quote. The take-off tool reads architectural drawings and hands back quantities by trade, the same tool Daniel built and runs in his own Sydney firm. See how take-offs work ›
Quotes still stuck in your head till Sunday?
Book 15 minutes with Matt. Tell him how you quote now, he’ll tell you straight whether voice-to-quote is one of your five, and what else the audit’s likely to find.
Book a call with Matt ›